Security Checklist
Building Management will provide reasonable security and protection. However, the Tenants also have a responsibility to Building Management and to Security to take reasonable steps to prevent temptation and ultimate losses.
The following is a list of general office security suggestions, which are offered to you as an aid in establishing your internal security procedures:
- Restrict office keys and/or building access cards to those who actually need them.
- Keep complete, up-to-date records of the distribution of all office keys.
- Establish uniform procedures for collecting keys prior to the termination of employees.
- Establish a rule that keys must never be left unguarded on desks or cabinets.
- Require that filing cabinet keys be removed from locks and placed in a secure location after opening cabinets.
- Prevent unauthorized personnel from reporting a lost key and receiving a replacement.
- Ensure that a responsible person is in charge of issuing all keys.
- Store keys systematically in a secured wall cabinet of either your own design or one that conforms to a commercial key control system.
- Insist on identification from repairmen who come to work in your office.
- Clear all desks of important papers.
- When working alone in the office at night, lock the front door to prevent anyone else from entering.
- Keep the police, fire department and building security telephone numbers posted.
- Double check to see that all doors are securely locked before you leave.
- Keep valuables out of sight and under lock and key. Particular attention should be given to purses. They should not be left on or under desks. Calculators of the hand-held type should be locked in your desk after working hours.
- When missing property or material is noted, contact Building Management and following directions under "Theft and Damage," make a report of the missing property.
Suspicious Persons
If you see suspicious or undesirable person(s) in the building, please call building Security office ((808) 521-9803) immediately. If possible, make note of appearance, clothing, etc. in order to assist building security in locating them.
Please be aware of strangers in your Tenant areas and corridors. Quite often a question such as “May I help you locate someone?” will be enough to deter a potential thief. Suspicious encounters of this type should be reported to the Security office immediately.
